Federal Ministry of Works

Headquarters, Mabushi, Abuja

Invitation for Pre-Qual1fication for Highway Construction/Rehabilitation

Projects and Expression of Interest(s) for Consultancy Services for Engineering Design and Construction Projects

1.0     Introduction

The Federal Ministry of Works, in furtherance of its statutory mandate, intends to implement some capital projects under various works and services in line with the proposed budget for the Financial Year 2014 and in accordance with the Public Procurement Act 2007.

The Ministry therefore invites interested competent Construction Companies, and Civil Engineering Consultancy Firms, etc to submit pre-qualification /expression of Interest documents for the projects.

These works which consist of Construction, Rehabilitation, Engineering Design and Construction Supervision of Highway projects with their locations and scope are listed below:

2.0    Scope of Works and Services

The scope of works to be carried out includes the following:

1. Highway Projects: Construction/Rehabilitation (for Prequalification)

The Highway projects for construction/rehabilitation are listed under categories A, B and C as shown in the table below, Bidders are requested to submit bids for Categories A, B and C based on understanding of the Specific Requirements of each category, as stated in this publication and a realistic self-assessment of the Bidder’s capacity.

1. Consultancy for Various Engineering Design Projects (for Expression of Interests)

The Consultant shall perform all engineering analysis, field investigations and related works described in the Request for Proposals (RFP) and shall be required to attain the set objective. In carrying out the work, the Consultant shall be solely responsible for the analysis and interpretation of all data received and for the findings, conclusions and recommendations contained in the reports including aerial surveys or satellite imagery (where required), topographical surveys, hydrological studies, subsurface soil investigation, material surveys, and other field and laboratory Investigations required for the examination of various aspects of the alignment, location of suitable construction materials and water.

1. Consultancy for the Construction Supervision of Road Projects (for Expression of Interests)

Consultants for Project Supervision and Management shall be required to produce Programmes of works and submit periodic Progress Reports of the project during the construction period.

Resident supervision of the works entails compliance monitoring which includes checking the quality of materials being used for all the works; ensuring that quality tests are conducted on all materials used for the works and that the specifications are adhered to in all instances. The consultants should also ensure that the works are executed according to the approved design and drawings; including Quality Assurance/Quality Control Statements, Audits and procedures and presentation of innovative options where necessary. The Consultants should ensure joint measurement of works executed and capacity building in project management and other modern design softwares of persons assigned to the project: etc

3.0     General Prequalification Requirements:

The Ministry, in compliance with the Public Procurement Act, 2007 (PPA 2007) and Bureau for Public Procurement (BPP) guidelines, will carry out pre-qualification of companies who respond to this advert based on the following requirements:

3.1     Mandatory Requirements

a)       Evidence of registration with Corporate Affairs Commission.

b)      Evidence of Tax Clearance Certificate for the last three (3) years ending in December 2014.

c)       Evidence of Vat Registration and up-to-date remittance.

d)      Evidence of certificate of compliance by National Pension Commission (PENCOM).

e)       Evidence of certificate of compliance by industrial Training Fund in line with the provisions of ITF Act, 2011.

3.2     Other Necessary Requirements

f)       Unabridged company Audited Annual Report for the immediate past (3) years.

g)       A sworn affidavit that no partner/director has been convicted in any country for criminal offences related to fraudulent or corrupt practices, or criminal misrepresentation or falsification of facts relating to any matter and that all the required documents are both Genuine and up to date.

h)      A sworn affidavit disclosing whether or not any officer of FMW or BPP is a former or present Director, shareholder or has any pecuniary interest in the bidder and confirm that all information presented in its bid are true and correct in all materials particular.

i)       A statement indicating that the company does not at the time of this bid have any existing loan or financial liability with a bank, other financial institutions or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last three months.

j)       Evidence of Company Annual returns to CAC for the immediate past three (3) years; and

k)      Evidence of particulars of Directors.

I)       Nigerian Content

Nigerian Content (NC) is “The quantum of composite value added to or created in the Nigerian economy by a systematic development of capacity and capabilities through deliberate utilization of Nigerian human/material resources and services in the Nigerian construction industry -skilled and unskilled”.

Bidders shall consider Nigerian Content as an important element of their overall approach and management philosophy for project execution.

Thus, in responding to this invitation, Bidders are required to clearly:

• Submit a plan on how they intend to give first consideration to services provided from within Nigeria, raw materials and manufactured goods of Nigerian origin in line with the requirements of NC.
• Submit verifiable key Management positions that are Nigerian Nationals and the percentage of the company’s total workforce that will be beneficial to youth employment and community development in Nigeria.
• Indicate the quantum of verifiable employment to be generated stating projected numbers and specialties for skilled manpower and unskilled labour: and
• All bidders should include description of current Health, Safety and Environment (HSE) procedures, plan, manuals and HSE performance statistics over the last 3 years, e.g. accidents, fatalities.

4.0     Specific Requirements:

i)       For Construction/Rehabilitation of Road/Bridges Projects: CATEGORY A:

a)      Annual Turnover

Bidden must have an annual turnover of at least ten (10) billion naira (as stated in a verifiable tax clearance certificate) in the last three (3) years.

b)      Bidders’ Experience

• Bidder must be a prime contractor on at least three (3) projects of similar nature, magnitude and complexity comparable to the works under consideration within the last five (5) years (copies of letters of award/certificates of completion to be attached).
• In addition, for Rigid Pavements, Bidders must have carried out a minimum of 100,000M³ of rigid pavement concrete work in three (3) completed projects in the last five (5) years.
• Also for Bridges, Bidders must have constructed at least

(i)                One single /double lane major bridge in a single project of length not less than 240 meters (excluding approaches) with a span arrangement of 12×20, in the last five (5) years; and

(ii)             Two bridges of length not less than 20 meters and the foundation must be Pile Foundation and the pile depth must not be less than l5 meters in the last five (5) yeats.

c)       Plant and Equipment

• Verifiable evidence that the Bidders have the requisite plants and equipment to execute project of the nature and complexity including Asphalt and Quarry Plants in the geopolitical zone of the project bidded for.
• Additionally, for Rigid Pavements, bidders must have:

(i)                Concrete batching plants.

(ii)             Concrete paver finishers; and

(iii)           Concrete Finishers and Needle vibrators.

d)      Financial Capacity

i.        Evidence of access to or availability of credit facilities, confirmed by a reputable bank, equivalent of five hundred (500) million Naira minimum amount of Liquid Assets net of other contractual commitments of the successful bidder shall be required.

1. Please note that any company bidding for “Category A Lot 1” must show evidence of:

• Capability to part-finance a substantial percentage of the project.
• Site visit to assess the existing condition of the project

e)       Manpower

Company profiles with CVs of key professionals including photocopies of relevant academic and professional qualifications with attestation of availability and Contact phone numbers (evidence of registration with relevant regulatory professional bodies e.g. COREN, ARCON, CORBON, QSRBN); and

f)       Maximum Number of Lots

Bidders must restrict their submission of bids to a maximum of two (2) lots, in this category, located in a geopolitical zone where they are already mobilized, and which they have comparative advantage in terms of logistics and community social relations.

No bidder should submit Bids for more than two (2) lots.

CATEGORY      B:

a)      Annual Turnover

Annual Turnover of Not less than five (5) billion Naira (as stated in a verifiable tax clearance certificate) in the last three (3) years.

b)      Bidders’ Experience

Experience as a prime contractor on at least one (1) projects of similar nature and complexity comparable to the works under consideration within the last five (5) years (copies of letters of award/certificates of completion to be attached).

c)       Plant and Equipment

• Evidence that the Bidders have the requisite plants and equipment to execute project of the nature and complexity.

d)      Financial Capacity

i.        Evidence of access to or availability of credit facilities, confirmed by a reputable bank, equivalent of fifty (50) million Naira minimum amount of Liquid Assets net of other contractual commitments of the successful bidder shall be required.

e)       Manpower

Company profiles with CVs of key professionals including photocopies of relevant academic and professional qualifications with attestation of availability and Contact phone numbers (evidence of registration with relevant regulatory professional bodies e.g. COREN, ARCON, CORBON, QSRBN).

f)       Maximum Number of Lots

Bidders must restrict their submission of bids to a maximum of two (2) lots located in a geopolitical zone where they are already mobilized.

No bidder should submit Bids for more than two (2) lots.

CATEGORY      C:

a)      Annual Turnover

Annual Turnover of Not less than five hundred million Naira (N500,000,000.00) (as stated in a verifiable tax clearance certificate) in the last three (3) years.

b)      Bidders’ Experience

Experience as a prime contractor on at least one (1) projects of similar nature and complexity comparable to the works under consideration within the last five (5) years (copies of letters of award/certificates of completion to be attached).

c)       Plant and Equipment

Evidence that the Bidders have the requisite plants and equipment to execute project of the nature and complexity.

d)      Financial Capacity

Evidence of access to or availability of credit facilities, confirmed by a reputable bank, equivalent of twenty (20) million Naira minimum amount of Liquid Assets net of other contractual commitments of the successful bidder shall be required.

e)       Manpower

Company profiles with CVs of key professionals including photocopies of relevant academic and professional qualifications with attestation of availability and Contact phone numbers (evidence of registration with relevant regulatory professional bodies e.g. COREN, ARCON, CORBON, QSRBN).

f)       Please note that indigenous companies have an added advantage in this category.

g)      Maximum Number of Lots

Bidders must restrict their submission of bids to a maximum of two (2) lots located in a geopolitical zone where they are already mobilized.

No bidder should submit Bids for more than two (2) lots.

ii)      For Engineering Design/Construction Supervision Consultancy Service:

a)       Evidence of firm’s registration with COREN/ARCON/CORBON/QSRBN and/or other relevant professional bodies.

b)      Evidence of Execution of Similar Projects in Federal or State agencies.

c)       Methodology/Work Plan for Project Implementation and Validity of Offer.

d)      Full details of key human resources of the organization whose experience and competencies are relevant to the project with their respective curriculum vitae, academic and professional qualifications (Please indicate where available, evidence of membership of professional bodies): and

e)       Consultants are requested to indicate the preferred geopolitical zone(s) of project locations based on the area they are already mobilized, experience, with logistics and knowledge of work environment that offers best advantage to their firms.

All enquiries are to be directed to:

The Director,

Public Procurement Department,

Federal Ministry of Works, Headquarters,

Mabushi, Abuja.

5.0     Method of Submission:

1. Prequalification documents for:

a)       Expression of interest for Consultancy Services must be submitted on or before 12 noon, on Tuesday, 10^th June, 2014

b)      Construction/Rehabilitation of roads/bridges ‘Categories A & B’ must be submitted on or before 12noon Wednesday, 11^th June 2014: and

c)       Construction/Rehabilitation of roads and bridges ‘Category C’ projects must be submitted on or before 12noon Thursday, 12^th June 2014.

Please note that late entries shall not be entertained or considered.

1. Prequalification, Engineering Design or Construction supervision documents must be submitted in sealed separate envelopes clearly marked ‘Prequalification’ ‘Engineering Design’ or ‘Construction Supervision’ etc. with the specific lot and name of the project (where applicable) and returned and addressed to:

The Secretary,

Ministerial Tenders’ Board,

Public Procurement Department,

Room B218 Block A,

Federal Ministry of Works, Headquarters,

Msbushi, Abuja

6.0     Opening of Bids:

1. Prequalification and Expression of Interest documents are to be opened immediately after closing of submission of bids i.e. Prequalification for:

a)       Expression of Interest for consultancy services on Tuesday, 10^th June 2014.

b)      Categories ‘A & B’ on Wednesday, 11^th June 2014.

c)       Category ‘C’ projects on Thursday, 12^th June 2014; and

The opening will commence by 12 noon each day respectively, immediately after closing of submissions at the Ministry’s Conference Room.

1. For Consultancy Services, ONLY shortlisted Consultants will be invited to submit technical and financial bids.

iii.      For Construction/Rehabilitation projects, ONLY prequalified bidders will be invited to submit bids after evaluation and verification of claims,, where necessary; and

iv.      Companies or their representatives, Civil Societies, NGOs, Professional Bodies and member of the general public are invited to witness the bids opening exercise.

7.0     Additional Information:

Please note that:

1. The Ministry may verify any or all the claims made by applicants and shall disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary.

ii.       Bidders who have worked for the Ministry and have history of poor performance, abandonment, termination and/or prolonged contract execution period need not apply.

iii.      This advertisement shall not entitle prequalified companies to mate any claims whatsoever, and/or seek any indemnity from the Ministry by virtue of such companies having been prequalified.

iv.      The Ministry reserves the right to reject any and/or all prequalified Bidders at its sole discretion and at no costs whatsoever.

v.       All costs incurred in responding to this advert and prequalifying for the projects shall be borne solely by the Bidders.

1. All submission pages must be duty initiated by tine company.
2. Submissions must be accompanied with a sworn affidavit indicating that all documents submitted are genuine and verifiable.

viii.    Two (2) hard copies and one (1) soft copy of profiles are to be submitted for each lot applied for.

1. For bidders that have registered at the categorization and classification in the BPP website, as provided in part I section 5(h) of PPA 2007, it is an added advantage.
2. For bidders bidding for projects in the Niger Delta Area and the North Eastern geopolitical zone, it is required that they present a formal undertaking that they are capable of working in the area.
3. Non compliance to the instructions will lead to disqualification; and
4. This advertisement shall not be construed as a commitment on the part of the Ministry to award contract any bidder.

Signed:

Permanent Secretary

Federal Ministry of Works

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