Invitation to Submit Pre-Qualification/Expression of Interest for the Execution of 2015 Projects at Independent National Electoral Commission (INEC)

Independent National Electoral Commission

Plot 436, Zambezi Crescent, Maitama, Abuja

Invitation to Submit Pre-Qualification/Expression of Interest for the Execution of 2015 Projects

 (1.0)    Introduction

The Independent National Electoral Commission (INEC) in pursuance of its statutory role, invites reputable Companies to pre-qualify/ Express Interest for the following Projects.

(2.0)    Supply:

Category Items Remarks
A Computer Hardware and Accessories These items will be supplied to the 36 States, FCT and INEC Headquarters, Maitama, Abuja – Lot 1 -38
B Printers and Accessories These items will be supplied to the 36 States, FCT and INEC Headquarters, Maitama, Abuja – Lot 1 -38
C Fire Proof Safe These items will be supplied to the 36 States, FCT and INEC Headquarters, Maitama, Abuja – Lot 1 -38 
D Extension Wire and Storage Devices These items will be supplied to the 36 States, FCT and INEC Headquarters, Maitama. Abuja-Lot 1 -38 
E Scanners and System Upgrade  These items will be supplied to the 36 States, FCT and INEC Headquarters. Maitama. Abuja – Lot 1 -38 
F Software Upgrade These items will be supplied to the 36 States, FCT and INEC Headquarters, Maitama, Abuja – Lot 1 -38 
G A4 Papers These items will be supplied to the 36 States, FCT and INEC Headquarters. Maitama, Abuja-Lot 1 -38 
H Registration Booklet (EC1A)  These items will be supplied to the 36 States, FCT and INEC Headquarters, Maitama, Abuja – Lot 1 -38 
I A4 Size Envelopes These items will be supplied to the 36 States, FCT and INEC Headquarters, Maitama, Abuja – Lot 1 -38 
J Tamper Proof Nylon These items will be supplied to the 36 States, FCT and INEC Headquarters, Maitama, Abuja – Lot 1 -38 
K Ink Cartridges (B/W), Toners and Drums (Ink Cartridges (colour)  These items will be supplied to the 36 States, FCT and INEC Headquarters, Maitama, Abuja – Lot 1 -38 
L Cold Laminate These items will be supplied to the 36 States, FCT and INEC Headquarters, Maitama, Abuja – Lot 1 -38 
M Registration Forms for CVR These items will be supplied to the 36 States, FCT and INEC Headquarters, Maitama, Abuja – Lot 1 -38 
N Monitors, Back-Up and High end PC These items will be supplied to the 36 States, FCT and INEC Headquarters, Maitama, Abuja – Lot 1 -38 

(3.0)    Consultancy: 

Category Items Remarks
A Consultancy for Current Position Assessment (CPA) of Voter registration Back-Up Infrastructure This facility will be provided at INEC Headquarters, Maitama, Abuja -1 Lot 

(4.0)    Pre-Qualification/ Expression of Interest Requirements

Prospective Contractors are required to submit the following documents:

(i)         Evidence of Registration with Corporate Affairs Commission (CAC) by inclusion of Certificate of Incorporation and Articles of Association.

(ii)        Tax Clearance Certificate for the last three (3) consecutive years (2012, 2013 and 2014) corresponding with declared annual turnover.

(iii)       Submission of PENCOM’s Certificate of Compliance

(iv)      Evidence of compliance with statutory provision of Section 6, (1) – (3) of the Industrial Training Fund (ITF) Amendment Act, 2011.

(v)       Audited Accounts of the Company for the last three (3) years (2012, 2013 and 2014).

(vi)      Evidence of VAT Registration and past remittances

(vii)     Evidence of Financial capability and banking support

(viii)    Comprehensive Company Profile, listing key personnel stating their roles, designation, qualifications and years of experience.

(ix)    Verifiable evidence of availability of appropriate equipment and technical capability

(x)     Any other relevant information.

(xi)    Telephone (GSM) Numbers and e-mail of Company’s Representative (s).

This “Notice of intent” is NOT an invitation to bid. Full bidding procedure as contained in the bid documents shall be provided only to successful pre- qualified Companies deemed suitable by the Commission at a prescribed fee.

The deadline for submissions of the pre-qualification documents shall be on Wednesday, 23rd September, 2015 at 12.00 (noon), while the opening of the pre-qualification documents will be immediately after the deadline on Wednesday, 23rd September, 2015 by 12 (noon) at the Commission’s Conference Hall, Maitama – Abuja.

(iii)       The deadline for submission of Expression of Interest for Consultancy (3.0) shall be Tuesday, 1st September, 2015 by 12,00 (noon) while the opening shall be immediately after the deadline on Tuesday, 1st September, 2015 by 12 .00 (noon) at the Commission’s Conference Hall, Maitama – Abuja.

(iv)      Only successful Companies from the pre-qualification exercise will be invited for Financial bidding.

(v)       For further enquiries company’s Representative should contact Director, Voter Registry, INEC Headquarters, Maitama- Abuja between the hours of 10.00 a.m – 4.00 p.m. Monday to Friday during the period covered by this advert or call any of these numbers (i) 08033362409 (ii) 08034526673

(6.0)    Submissions

All submissions should be delivered in One (1) neatly bound copy of sealed envelope clearly marked:

“Pre-Qualification or Expression of Interest for (indicate category, lots and location) or Consultancy for (indicate category, number. Lot and Location as applicable) and address to:

The Secretary to the Commission

Independent National Electoral Commission

1st Floor, Plot 436 Zambezi Crescent

Maitama – Abuja.

Note: Company representatives should ensure that, they sign the Submission Register after dropping their documents in the Tender Box, please.

Signed

Independent National Electoral Commission