Request for Submission of Expression of Interest for Sundry Consultancy Services at Pension Transitional Arrangement Directorate (PTAD)
Pension Transitional Arrangement Directorate (PTAD)
Request for Submission of Expression of Interest for Sundry Consultancy Services
Background
Pension Transitional Arrangement Department (PTAD) was recently established in compliance with the provisions of Sections 42 of the Pension Reform Act (PRA) 2014, Sections 47 & 117(7) (8) PRA 2014 provides for the takeover of the functions of the existing Pension Boards or offices that are responsible for overseeing the management of pensions under the defined benefit scheme for “pensioners not transiting to the contributory pension scheme”.
Its mandate as defined in Section 45 of the PRA 2014 is to carry out the functions of the relevant pension boards or offices in the Public Service of the Federation and to amongst others make budgetary estimates for existing pensioners and the officers exempted from the Contributory Pension Scheme under Section 5 of PRA 2014.
The Project
The Directorate, in order to effectively deliver on its mandate has resolved to continue the ongoing investment in its infrastructure and other areas of consultancy support and has identified the following additional consultancy assignments and/or work areas for implementation in the current year.
| S/N | ASSIGNMENT / LOT NUMBER | TITLE OF ASSIGNMENT |
| 1. | Assignment/Lot 1 | Design, Installation & Configuration of Document Management System |
| 2. | Assignment/Lot 2 | Pre-qualification of Training Providers for 2015 Training Plan & Beyond |
| 3. | Assignment/Lot 3 | Pre -qualification of Corporate Advert & Communication Service Providers. |
| 4. | Assignment/Lot 4 | Pre-qualification of Printing & Publishing Service Providers |
In view of the above, it is necessary for the Directorate to identify and engage appropriately qualified Consultant firm(s) with relevant capacity, software technology and competency to design and implement the respective assignments.
Requirements for Submission of Expression of Interest (EOI)
Pursuant to the procurement of a competent firm(s) for the design and implementation of the highlighted assignments, interested qualified firms are required in line with relevant sections of Public Procurement Act 2007 (PPA 2007) and Bureau of Public Procurement (BPP) guidelines, to submit the following information;
(1) Certified true copy of certificate of incorporation.
(2) Certified true copy of MEMART (Memorandum & Article of Association).
(3) Tax Clearance Certificate for the three years covering 2012, 2013 and 2014.
(4) Certificate of Compliance issued by the National Pension Commission as evidence of fulfilling the employer’s obligation to employees with respect to deduction and remittance of pensions.
(5) Evidence of payment of training contributions to Industrial Training Fund (ITF).
(6) Evidence of Registration with Financial Reporting Council of Nigeria (FRC).
(7) Certified true copy of particulars of directors.
(8) Certified true copy of 3 years (2012, 2013 & 2014) Company Annual Returns submitted to Corporate Affairs Commission.
(9) Evidence of Value Added Tax (VAT) registration and remittance of VAT, with-holding tax (WHT) and Pay as You Earn (PAYE).
(10) 3 years (unabridged) Company Audited Annual Report for 2012, 2013 & 2014 and duly stamped by a registered Auditor, (Note that account statements will be compared with submitted tax clearance certificates)
(11) Comprehensive company profile indicating history, organisational structure, area of specialisation, key competencies and resources.
(12) Full detail of management team with CV of key personnel and professional staff proposed to be deployed for relevant project as appropriate, (please indicate where available, evidence of membership of professional bodies)
(13) A sworn declaration that the firm and/or consortium nor any of its management staff has any relationship with the department and Its own management staff. In the event that such relationship exists, it should be clearly indicated in the affidavit
(14) Evidence of corporate membership of relevant professional body(ies)
(15) A statement indicating that the vendor does not at the time of this submission have any existing loan or financial liability with a bank, other financial institution or third party that is classified doubtful, bad or whose repayment portion has been outstanding for the last three months.
(16) Summary list (with short description) supported with verifiable documentary evidence of similar and other jobs successfully executed within the last three years in Nigeria. Such evidence shall be in the form of valid and verifiable letters of contract award, contract agreement and completion certificate.
(17) Company registered address, functional contact email address, GSM phone number(s) and facsimile number(s). (Note that all Address details provided will be validated).
(18) Letter of direct certification as Authorised Partner / Representative for the proposed system in Assignment Lot 1, in the event that such system is a proprietary software. (Evidence of ISO Certifications will be an added advantage)
Important Notice:
(a) This invitation is open only to reputable firms with clearly verifiable management and technical capacity and competency for the implementation of the respective assignments.
(b) Only shortlisted firms will be invited to collect bidding documents and submit proposals.
(c) PTAD reserves the right to verify the authenticity of any claims made on the proposal documents submitted by firms.
(d) Failure to comply with the instructions and provide any required document(s) may automatically result in disqualification
(e) Submission of false documents is an offence and will lead to disqualification and prosecution.
Method of Submission of EOI Documents
EOI responses must be submitted in one (1) original and two (2) copies in a sealed envelope clearly marked to indicate the respective assignment at the top right corner and addressed to the Directorate’s office location indicated below.
(Attention: Head Procurement)
Director General
Pension Transitional Arrangement (PTAD) Directorate
No 22, Katsina Ala Crescent,
Off Yedseram Street,
Maitama, FCT, Abuja
It is mandatory to also include a CD-ROM version of the EOI submission. All EOI submissions must be received not later than 3:00p.m. On Friday 3rd July 2015.
Please note that bids sent after the deadline or by email and/or fax will not be entertained.
Signed
Management
