Federal Republic of Nigeria
Ministry of Agriculture and Rural Development Federal Project Management Unit (FPMU) Second Rural Access and Mobility Project (RAMP 2)
Request For Expressions of Interest (EOI) for Consulting Services to Undertake a Road Maintenance Study in Four Nigerian States of Adamawa, Enugu, Niger and Osun
Issue Date: 26th January, 2015
The Federal Republic of Nigeria, through the Federal Ministry of Agriculture and Rural Development, has received financing from the International Development Association (IDA) and the French Development Agency and plan to on-lend the financing to four participating states (Adamawa, Enugu, Niger, and Osun) towards the cost of among others rehabilitation of prioritized low volume and mostly unpaved rural roads in these states under the Second Rural Access and Mobility Project (RAMP-2). It is intended that part of the proceeds of the financing will be applied to eligible payments under the contract for Consulting Services for this Road Maintenance Study.
The consulting services for Road Maintenance include the planning and programming of various types of road maintenance activities in each state, costing of such maintenance activities, preparation of financing plans and related services, and are proposed to be undertaken in each of the four states as follows:
- Prepare a classification of the rural roads into state and local government roads.
- Propose relevant road maintenance activities such as: (i) community implemented routine maintenance; (ii) periodic mechanized grading; (iii) re-gravelling of gravel roads; (iv) maintenance of drainage structures; and (v) resurfacing of rural road sections constructed with low cost surface treatment.
- Determine annual costs of maintenance and finalize a multi-year maintenance program for each state with a combination of community based routine maintenance, annual mechanized maintenance, re-gravelling operations and bituminous resurfacing where justified.
- Estimate the financing needs for an agreed maintenance program for each state over five years.
- Prepare a financing plan taking into account the financial support of RAMP 2, state budgets (from ministries of works and agriculture), and any force account works. Discuss various cost recovery alternatives in case of a funding shortfall, and propose arrangements that may secure adequate, dedicated and reliable funding on an annual basis.
- Present workable options for how various maintenance activities can be contracted out to service providers and to what extent it is feasible to use performance based maintenance contracts.
- Propose quality control arrangements including on-site supervision and technical audits.
- Prepare guidelines for Whole Life Cycle Cost Analysis of low cost lateritic gravel roads with and without surface treatment.
- Prepare an Operational Maintenance Manual including proposed technical specifications for all rural road maintenance operations in each state. The duration of the Consulting Services is envisaged to span about 6 months. The Federal Project Monitoring Unit (FPMU) on behalf of the four state governments now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.
The short listing will be undertaken with support from the State Project Implementing Units (SPIU) using among others the following criteria:
- General qualification: Capacity of the Consultants to carry out the Services, to be demonstrated by sufficient years in business, core business in similar activities to those under the Services, annual turnover of the Consultants, and overall number and qualifications of Consultants’ key staff. A brief presentation of the Consultants profile shall be provided.
- Experience in planning, programming and budgeting of maintenance of low volume rural roads similar in scope and size to those subject to the Services, with both laterite and double bituminous surface treatment sections. The EOI shall also demonstrate any experience and capacity for conducting road maintenance related analytical work under difficult conditions.
- The EOI shall outline experience and capacity for conducting Life Cycle Cost Analysis and Economic Analysis using the Highway Design and Management tool (HDM-4) or any other recognized economic evaluation methodology.
- Experience in contracting out road maintenance and road rehabilitation using performance based contracting methods and regular term maintenance contracts.
- Capacity and experience in involving rural community groups in performance-based routine road maintenance in combination with light mechanized maintenance.
- Background in the conduct of road user charges studies and preparation of financing plans for multi-year maintenance programs under medium term expenditure frameworks.
The consultants are strongly encouraged to present the information in their respective EOIs to demonstrate the fulfilment of the criteria above in the form of project profiles including: the project name, the location of the project, the name and address of the client/beneficiary, the name(s) of associated firm(s) if any, the duration of the assignment, the start and end date of the assignment, the total value of the contract, the total number of staff-months of the assignment, the value of the services provided under the contract, the number of professional staff-months provided by the associated firm(s), the names of the firm’s senior staff involved and functions performed, a brief narrative description of the project, and a description of the actual services provided by the firm’s staff under the assignment;
Consultants are encouraged to associate with local or other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications.
A Consultant will be selected in accordance with the Quality and Cost Based Selection (QCBS) method set out in the Consultant Guidelines with 80 percent weight on the technical proposal and qualification of staff and 20 % on the cost. The Services will be paid under a lump sum contract based on progress and deliverables.
Further information can be obtained at the address below during office hours. Expressions of Interest must be delivered in a written form to the address below (in person, by mail or by e-mail) by 10th February, 2015
Engineer Ubandoma Ularamu,
National Coordinator, Rural Access and Mobility Project,
Federal Project Monitoring Unit,
Federal Ministry of Agriculture and Rural Development,
NAIC House: Plot 590, Zone AO, Airport Road,
Central Area, Abuja.