Federal Ministry of Works

Headquarters, Mabushi, Abuja

Invitation for Expression of Interest(s) for Consultancy Services for Engineering Supervision of Construction Projects

1.0 Introduction:

The Federal Ministry of Works, in furtherance of its statutory mandate, intends to procure Consultancy Supervision Services for capital projects in line with the proposed budget for the financial year 2015and in accordance with the Public Procurement Act 2007.

The Ministry therefore invites interested competent Civil Engineering Consultancy Firms to submit Expression of Interest for the projects recently awarded.

The services involve Construction Supervision of Highway projects with their locations and scope listed below:

2.0 Scope of Services:

Consultancy for the Construction Supervision of Road Projects:

Consultants for Project Supervision and Management shall be required to produce Programmes of Works and submit periodic Progress Reports of the project during the construction period.

Resident supervision of the works entails compliance monitoring which includes checking the quality of materials being used for all the works; ensuring that quality tests are conducted on all materials used for the works and that the specifications are adhered to in all instances. The consultants should also ensure that the works are executed according to the approved design and drawings; including Quality Assurance/Quality Control Statements, Audits and procedures and presentation of innovative options where necessary. The Consultants should ensure joint measurement of works executed and capacity building in project management and other modern design softwares of persons assigned to the project etc. The projects are as listed under categories A, B, C and D as shown in the table below:

3.0 General Prequalification Requirements:

The Ministry, in compliance with the Public Procurement Act, 2007 (PPA2007) and Bureau for Public Procurement (BPP) guidelines will carry out pro-qualification of companies who respond to this advert based on the following requirements:

3.1     Mandatory Requirements:

(a)     Evidence of registration with Corporate Affairs Commission

(b)     Evidence of Tax Clearance Certificate for the last three (3) years ending in December (2012, 2013, 2014).

(c)      Evidence of VAT Registration and up-to-date remittance

(d)     Evidence of certificate of compliance by National Pension Commission (PENCOM) for firms with 15 staffs and above

(e)      Evidence of certificate of compliance by Industrial Training Fund in line with the provisions of ITF Act, 2011.

3.2  Other Necessary Requirements:

(f)      Unabridged company Audited Annual Report for the immediate past (3) years;

(g)     A sworn affidavit that no partner/director has been convicted in any country for criminal offences related to fraudulent or corrupt practices, or criminal misrepresentation or falsification of facts relating to any matter and that all the required documents are both GENUINE AND UP TO DATE;

(h)     A sworn affidavit disclosing whether or not any officer of FMW or BPP is a former or present Director, shareholder or has any pecuniary interest in the bidder and confirm that all information presented in its bid are true and correct in all materials particular;

(i)      A statement indicating that the company does not at the time of this bid have any existing loan or financial liability with a bank, other financial institutions or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last three months;

(j)      Evidence of Company Annual returns to CAC for the immediate past three (3) years; and

(k)     Evidence of particulars of Directors;

(i)      Nigerian Content:

Nigerian Content (NC) is “The quantum of composite value added to or created in the Nigerian economy by a systematic development of capacity and capabilities through deliberate utilization of Nigerian human/material resources and services in the Nigerian construction industry — skilled and unskilled”.

Bidders shall consider Nigerian Content as an important element of their overall approach and management philosophy for project supervision.

Thus, in responding to this invitation, Bidders are required to clearly:

Submit verifiable key Management positions that are Nigerian Nationals and the percentage of the company’s total workforce that will be beneficial to youth employment and community development in Nigeria;

Indicate the quantum of verifiable employment to be generated stating projected numbers and specialties for skilled manpower and unskilled labour.

4.0 Specific Requirements:

Engineering Consultancy Services tor Construction Supervision:

(a)     Evidence of firm’s registration with COREN and/or other relevant professional bodies and duly licensed to practice in the current year;

(b)     Evidence of Execution of Similar Projects in Federal or State agencies;

(c)      Methodology/Work Plan for Project Implementation and Validity of Offer;

(d)     Full details of key human resources of the organization whose experience and competencies are relevant to the project with their respective curriculum vitas, academic and professional Qualifications (please indicate where available, evidence of membership of professional bodies); and

(e)      Consultants are requested to indicate the preferred geopolitical zone(s) of project locations based on experience, with logistics and knowledge of work environment that offers best advantage to their firms.

No bidder should submit EOI for more than one (1) lot.

All enquiries are to be directed to:

The Director,

Public Procurement Department,

Federal Ministry of Works, Headquarters,

Mabushi, Abuja.

5.0 Method of Submission:

Prequalification documents for Expression of Interest for the Consultancy Services must be submitted on or before 12 noon Tuesday, 10^th February, 2015.

Please note that late entries shall not be entertained or considered.

• The Expression of Interest for the Construction supervision documents must be submitted in sealed separate envelopes clearly marked ‘Construction Supervision’ with the specific lot and name of the project and returned and addressed to:

The Secretary,

Ministerial Tenders’ Board,

Public Procurement Department,

Room B218, Block A,

Federal Ministry of Works, Headquarters,

Mabushi, Abuja.

6.0 Opening of Bids:

• Expression of Interest documents are to be opened immediately after closing of submission of bids i.e. Prequalification for:

Expression of Interest for consultancy services on Tuesday, 10^th February 2015 and the opening will commence immediately after closing of submissions at the Ministry’s Conference Room;

• Bidders should note that ONLY shortlisted/qualified Consultants will be invited to submit technical and financial bids,
• Company’s representatives, Civil Societies, NGOs, Professional Bodies and members of the general public are invited to witness the bids opening exercise.

7.0 Additional Information:

Please note that:

• The Ministry may verify any or all the claims made by bidders and shall disqualify any whose claims are found to be false in addition to other sanctions that may be deemed necessary;
• Bidders who have worked for the Ministry and have history of poor performance, abandonment, termination and/or prolonged contract execution period need not apply;
• This advertisement shall not entitle firms to make any claims whatsoever, and/or seek any indemnity from the Ministry by virtue of such companies having been prequalified;
• The Ministry reserves the right to reject any and/or all prequalified Bidders at its sole discretion and at no costs whatsoever;
• All costs incurred in responding to this advert and prequalifying for the projects shall be borne solely by the Bidders;
• Submissions must be accompanied with a sworn affidavit indicating that all documents submitted are genuine and verifiable;
• Two (2) hard copies and one (1) soft copy of profiles are to be submitted for each lot applied for;
• For bidders that have registered at the categorization and classification in the BPP website, as provided in part I section 5(h) of PPA2007, it is an added advantage;
• Noncompliance to the instructions will lead to disqualification; and
• This advertisement shall not be construed as a commitment on the part of the Ministry to award contract to any bidder.

Signed,

Permanent Secretary,

Federal Ministry of Works.

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