Invitation to Tender for Utility Projects at Nigerian Ports Authority (NPA)
Nigerian Ports Authority
Public Notice No: 3908
Invitation to Tender for Utility Projects for the Authority
(A) Introduction
The Nigerian Ports Authority currently operates CORAL/FLEXICOM’ brand hybrid PABX at its head office (but due for replacement), Lagos Port Complex, Tin Can Island Port Apapa and Delta Ports Warri, but desires to provide the same brand of Private Branch Exchange (PABX) in other ports for ease of INTERCON-NECTIVITY/implementing a private network capable of supporting voice over Internet Protocol (VoIP) features over a Wide Area Network (WAN). In this regard, the Nigerian Ports Authority (NPA) hereby invites reputable and competent companies with relevant experience, and verifiable authority to represent the Original Equipment Manufacturers to submit tenders for provision and installation of CORAL/FLEXICOM’ brand hybrid PABX for the following locations;
| PROJECTS | LOTS |
| Supply and Installation of Private Automatic Branch Exchange (PABX) for Corporate Headquarters | LOT 1 |
| Supply and Installation of Private Automatic Branch Exchange (PABX) for Rivers Port, Port Harcourt | LOT 2 |
| Supply And Installation of Private Automatic Branch Exchange (PABX) for Onne and Calabar | LOT 3 |
Note That Bidders are not Allowed to Bid for More Than Two (2) Lots.
(B) Scope of Projects
The scope of work includes; supply and install PABX, disconnect, dismantle and remove from site the existing old PABX structures to pave way for installation of the new PABX up to the main Distribution frame (MDF). The detailed scope of work is contained in the standard bidding document.
(C) Tender Requirement
Interested companies should submit three (3) HARD copies (one original and two copies) and a SOFT copy of only the bound technical bid documents duly signed, paginated, separated by dividers and arranged in the order outlined here-under:
Mandatory Requirements (SOFT and HARD COPIES)
(1) Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC).
(2) Evidence of Company TAX Clearance Certificate for the last (3) years (2012, 2013 & 2014).
(3) Current Pension Clearance Certificate from (PENCOM).
(4) Evidence of Compliance Certificate with Industrial Training Fund (ITF) Act No. 19 of 2011.
Other Requirements (SOFT and HARD COPIES)
(5) Evidence of similar projects executed in the past including letters of awards, completion certificates etc.
(6) Company profile to include names, qualifications and experience of key personnel.
(7) Evidence of Financial Capability from a reputable bank.
(8) Evidence of agency or representative to an Original Equipment Manufacturer (OEM).
(9) All relevant information concerning contact, telephone, fax and e-mail address of company representative.
(10) For Joint Venture (JV)/Partnership, Memorandum of Understanding (MoU) should be provided.
(11) Bids must be in English Language, in clear Hard & Soft Copies and duly signed by an official authorized by the bidder.
(D) Collection of Financial Tender Documents
Interested companies are to collect the Standard Bidding Document from the Office of the General Manager, Procurement, 6th Floor, Ancillary Building of Nigerian Ports Authority (NPA) Headquarters, 26/28 Marina -Lagos on evidence of payment of non-refundable fee of N30.000.00 (Thirty Thousand Naira) only for each LOT. All tender sum from N300 Million and above should be conveyed with a 2% bid bond of the tender price.
(E) Submission of Tender Documents
Prospective bidders are to submit bid for each of the LOT desired, three (3) hard copies each of TECHNICAL and FINANCIAL BIDS with soft copy of technical bid only should be packaged SEPARATELY in SEALED ENVELOPS and clearly marked as “Technical Bid” or “Financial Bid”. Furthermore, the reverse side of each sealed envelope should have the names and addresses of the bidders and thereafter put the two sealed envelops together in a bigger envelope addressed to: THE SECRETARY TO THE TENDER BOARD, NIGERIAN PORTS AUTHORITY” and clearly marked INVITATION TO TENDER FOR THE (TITLE / DESCRIPTION AS APPROPRIATE TO SPECIFIC PROJECT BEING ADVERTISED)” Specifying PUBLIC NOTICE NO. 3906 and the LOT NO. desired and drop in the designated Tender Box located on the 4th floor of the Ancillary Building of Nigerian Ports Authority Headquarters at 26/28, Marina Lagos not later than 11:00am on Thursday, 27th August, 2015. Where a bidder decides to bid for two (2) LOTS, submission on each should be made separately.
All received bids will be opened immediately at the Conference room, I Joseph Street, off Marina, Lagos in the presence of bidders or their representatives. Please, ensure that you sign the bid submission register in the office of the General Manager, Procurement as the Authority will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the “General Manager (Procurement)” on e-mail; info.procurement@nigerianports.org. Pre-qualified bidders will be required to submit soft copy of their financial bids in due course.
The invitation to tender does not place any obligation on the Authority to consider any responding company for the award of contract.
PLEASE NOTE
(1) Wrongly placed tenders and late submission would not be entertained.
(2) All costs incurred as a result of this tender invitation and any subsequent requests for information shall be borne by the bidding companies.
(3) Only short-listed companies will be contacted.
Signed
Management
Nigerian Ports Authority
