Nigerian Maritime Administration and Safety Agency (NIMASA)

(Established under the Nigerian Maritime Administration and Safety Agency Act, 2007) Maritime House: 4 Burma Road, Apapa, P.M.B. 12861, Lagos

E-mail: procurement@nimasa.gov.ng

Website: www.nimasa.gov.ng

Invitation for Technical and Financial Bid for Provision of Insurance Cover (2014) for Nigerian Maritime Administration and Safety Agency

Introduction:

The Nigerian Maritime Administration and Safety Agency (NIMASA) a Partital of the Federal Ministry of Transport hereby invites reputable and competent Underwriting Companies and Insurance Brokers to Bid for the under-listed Policies:

Lot 1: Marine Hull

Lot 2: Industrial All Risk

Lot 3: Motor Insurance

Lot 4: Group Personal Accident

Lot 5: Group Life Insurance

General Requirement:

1. Detailed Company Profile
2. Evidence of Incorporation/Registration with Corporate Affairs Commission (CAC) by inclusion of Certificate of Incorporation and Articles of Association.
3. Evidence of Tax Clearance Certificate and Tax remittances for the past three years (2011, 2012, 2013) corresponding with declared Annual Turnovers by inclusion of photocopy.
4. Evidence of compliance with the Pensions Reform Act 2004, by inclusion of compliance letter from National Pension Commission.
5. Evidence of compliance with industrial Training Fund (ITF) Act of 2011 by inclusion of compliance letter from Industrial Training Fund.
6. Evidence of VAT registration / Remittance certificate.
7. Evidence of compliance with Nigerian Social Insurance Trust Fund (NSTTF) by inclusion of compliance letter from Nigerian Social Insurance Trust Fund.
8. Audited Statement of Account of the Company for the past three years showing annual turnover duly endorsed by a firm of Chartered Accountants. i.e. 2010, 2011, 2012.

Failure to submit all documents stated above will lead to disqualification of the Bid.

Technical Proposal for Insurance Firms Should Include:

1. Evidence of Operating Licence (for the Insurance mentioned above) from National Insurance Commission (NAICOM).
2. Evidence of NAICOM’s Approval for the Company’s account for year 2012.
3. Evidence of valid Reinsurance Treaty /Cover
4. Evidence of experience in at least five (5) jobs of similar nature executed within the past five years with verifiable letter of award

Technical Proposal for Insurance Brokerage Firms Should Include:

1. Evidence of Operating Licence from National Insurance Commission (NAICOM) and membership of Nigerian Corporation of Insurance Brokers.
2. Evidence of NAICOM’s Approval for the Company’s account for year 2012.
3. Professional Indemnity (Evidence of valid current cover).
4. Evidence of experience in at least five (5) jobs of similar nature executed within the past five years with verifiable letter of award.

Financial Proposal for Insurance and Insurance Brokerage Firms Should Include:

1. Premium payable for Lot 1 shall be in Naira and US Dollar as applicable.
2. While Premium payable for Lots 2-5 shall be in Naira
3. Period of Insurance/Cover is One (1) year or 365 days.

Notation:

All bidders, in addition to the requirements stated above shall:

a.       Possess the necessary:

i.        Professional and Technical qualifications to carry out this Contract;

ii.       Financial capability;

b.       Not be in Receivership, the subject of any form of insolvency or bankruptcy;

c.       Provide a sworn affidavit that none of the Directors has been convicted in any court or Law for any criminal offence.

d.       Arrange the documents in the order listed in the Requirements above and clearly separated by dividers.

Payment of Tender Fee and Collection of Bidding Documents:

Interested Companies/Firms should collect Standard Bid Documents as from Tuesday 1^st April 2014, from the office of the Deputy Director, Procurement, Room 500, 5^th Floor, The Nigerian Maritime Administration and Safety Agency (NIMASA), No. 4 Burma Road, Apapa, Lagos, after the payment of a non-refundable fee of Ten Thousand Naira (N10, 000.00) only for each Lot at the Financial Services Department (Revenue Section) of the Agency on the 4^th Floor.

Submission of Technical and Financial Bids:

The application, with all the required supporting documents (ORIGINAL AND DUPLICATE) neatly packaged in sealed envelopes and Two (2) CD-ROM, each stating the Project, Lot Number and Company’s Name shall be submitted not later than Thursday, 8^th May 2014 by 12 Noon, to the Office of:

Deputy Director (Procurement),

Room 500, 5^th Floor,

Nigerian Maritime Administration and Safety Agency (NIMASA),

No 4 Burma Road, Apapa, Lagos.

In addition, soft copies should be sent to procurement@nimasa.gov.ng

Note that the Financial Bid documents should be enclosed in a separate envelope from the Technical Bid documents. Failure to comply with this will lead to disqualification of the Bid.

Opening of Bids:

THE TECHNICAL BIDS SHALL BE OPENED ON THURSDAY 8TH MAY 2014 AT THE MULTI-PURPOSE HALL OF THE NIGERIAN MARITIME RESOURCE DEVELOPMENT CENTRE (NMRDC), KIRIKIRI, LAGOS BY 12.00 noon.

Bidders or their representatives, Relevant Professional Bodies and Non-Governmental Organisations (NGOs) are invited to witness the Public Opening exercise accordingly.

Opening of financial bids of Tenders adjudged technically competent shall be done at a later date that will be communicated to successful (Pre-qualified) Firms.

Enquiries:

All enquiries regarding tills advertisement should be directed to the Office of the Deputy Director, Procurement, Room 500, 5^th Floor, The Nigerian Maritime Administration and Safety Agency (NIMASA), No. 4 Burma Road, Apapa, Lagos, or through the following telephone numbers during official hours (9am-5pm) only: 08034836337, 08052733996, 08035528428 and 08023325726.

Notation:

1. Late submission of pre-qualification documents will not be entertained.
2. All CAC, VAT, PENCOM, ITF and Tax Clearance Certificates submitted may be referred to Security Agencies, Corporate Affairs Commission (CAC), Federal Inland Revenue Service (FIRS), Industrial Training Fund (TTF), National Pension Commission and other relevant bodies for verification.
3. This notice shall not be construed to be a commitment on the part of Nigerian Maritime Administration and Safety Agency to award any form of contract to any respondent nor shall it entitle any Company/ Firm submitting documents to claim any indemnity from the Agency.
4. The Agency is not bound to accept the lowest tender and Bidders shall be responsible for all costs in preparation and submission of Bids.
5. Bidders are required to make submissions for maximum of two (2) Lots. Failure to comply with this instruction shall be dis­qualified.

Signed: 

Management

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