Request for Proposal (RFP); Management and Maintenance Services in a West Africa Focused Petroleum Company located in Lagos
Request for Proposal (RFP)
Petroleum Products Terminal and Storage Operations, Management and Maintenance Services
The Company, a West Africa focused petroleum products terminal and storage company, is building several petroleum products storage facilities (tank farms) across the region. Development of the storage facilities has already commenced in Nigeria and Ghana, and other countries are scheduled to commence development work shortly. Upon completion of the first phase, the Company expects to have up to eight (8) different storage facility locations in four (4) countries.
Scope of Work
Our Client is seeking experienced companies to submit proposals (“Proposals”) to provide full operations, management and maintenance services of all its terminal and storage facilities across the region. Services to be provided include the following:
|1||Operation, management and maintenance of all the assets and utilities at all the facilities across the region inclusive of tank farms, pipeline, equipment whether automated, mechanical, electrical, electronic or computer based, jetties, buildings, structures and related components: movable and immovable including machinery, tools, instruments and any such equipment as may be added.|
|2||Management of receipt, storage and dispatch processes of petroleum products terminating|
|3||Management of trucking operations inclusive of scheduling, loading and truck out
|4||Recruitment and management of manpower and support staff
|5||Management of throughput and other term contracts with monitoring and reconciliation
|6||Management of terminal and depot automated systems software
|7||Management of process of renewals of licenses and permits and necessary relationship with various regulatory authorities and government agencies
|8||Management of truck marshalling area (Parks)
|9||Maintain comprehensive records of product in and product out at all stages
|10||Management of other assets and equipment including vessels, barges, floating storage, tugs, speed, supply and passenger boats, fenders and hoses as needed
|11||Management and implementation of health and safety policies
|12||Management and compliance with port protocol
|13||Quality control management|
|14||Management of security
|15||Responsible for the planning, ordering, purchasing, receiving, storage and distribution of materials and goods in order to efficiently provide all the services relating to this contract.
All qualified organizations are invited to submit Proposals to provide the services indicated above. Qualified organizations should be able to provide detailed information regarding the following:
- Detailed organizational profile including structure, key personnel, training and qualifications, and ownership listing everyone with greater than 5% stake
- Minimum of five (5) years’ experience in terminating and storage operations, management and maintenance
- Experience managing terminating and storage operations in at least two (2) West African countries
- Experience managing at least two hundred thousand (200,000 MT) metric tonnes cumulative storage capacity
- Provide details of projects considered – relevant to demonstrate ability and capacity to undertake the scope of Work successfully including
- Client name and location
- Scope of workincluding capacity, and other related assets
- Date of award, contractual period, and period of execution of scope
- Completion certificates
- Award and certifications relevant to services delivered.
- Approach and methodology to managing such facilities.
- Staffing and qualifications
The Technical Proposal should be signed by a designated Director of the Organisation and placed in a sealed envelope clearly marked “Technical Proposal”. This envelope should also be signed across the sealed flap.
All responders should, in a separate envelope, provide detailed fees, expenses and all charges for providing the indicated services with clear explanations for all assumptions made in arriving at the pricing of the services. Itemized unit prices, item value and total value must be clearly stated. VAT and any other taxes (where applicable) must also be stated as a separate element in the pricing. All this should be stated in US dollars (to account for the different countries).
The Financial Proposal should be signed by a designated Director of the organisation and placed in a sealed envelope clearly marked “Financial Proposal”. This envelope should also be signed across the sealed flap.
Both envelopes should be placed in one submission envelope, and signed across by the same designated Director for delivery.
All proposals should be submitted before Monday, 7th September 2015 at 2pm at;
4b Olayinka Omololu Close
Off AJ Marinho
Off Sinari Daranijo
Victoria Island, Lagos
Attention: Project WASP – Terminals Manager
In addition, emailed version of the Financial Proposals only should be sent to email@example.com
Proposal Requirements and Validity of Offer
All Proposals shall be in English. All details of the Proposals and any subsequent clarification or amendment thereof, including prises and rates shall remain valid for acceptance by the Company for a period of 90 days from date of offer and on contract award shall thereafter remain fixed and firm for the duration of the contract unless expressly stated otherwise therein or agreed upon afterwards.
All Proposals in response to this RFP will be incorporated into the final agreement between the Company and the selected contractor. Proposals should be comprehensive and complete, as any observation made at a later date will not be taken into consideration.
The Company reserves the right to request any additional technical or commercial information deemed necessary after opening of the Proposals including but not limited to the breakdown of any pricing, rates, percentages etc.
It should be understood that the Company is not bound to accept the lowest bidder, may accept a Proposal in part or in the whole, and reserves the right to reject any or all proposals, or to cancel this Proposal at its sole discretion.
Please address any questions or classifications to firstname.lastname@example.org and include Project WASP – Terminals Manager in the subject line.