Federal Republic of Nigeria

Office of the Head of the Civil Service of the Federation the Presidency, Federal Secretariat, Phase II, Shehu Shagari Way, Central District,

P.M.B. 2481, Abuja.

Invitation for Technical and Financial Bids for the Procurement of IPPIS Materials and General Cleaning, Fumigation, Gardening and Maintenance of Federal Secretariat, Phases II and III, Abuja

1.0     Introduction

1.1     The Office of the Head of the Civil Service of the Federation intends to carry out procurement of IPPIS ICT materials and general cleaning, fumigation, gardening and maintenance of Federal Secretariat Office Complex, Phases II and III, Abuja under its 2014 appropriation.

1.2     The Office therefore, wishes to invite technical and financial proposals from competent bidders to carry out the supply and general cleaning, fumigation, gardening and maintenance of Federal Secretariat Office Complex, Phases II and III as follows.

1.3     Supply of ICT infrastructure for IPPIS/HMIS Offices in the MDAs/OHCSF/OSSGF BOF Based on needs evaluation report.

1. Lot 1: Supply of Photocopiers, Desktop HP and other accessories
2. Lot 2: Supply of Wireless Router, LAN Switches, PC Wireless Cards (D-lines) etc.
3. Lot 3: Supply of Office Consumables

1.4     General cleaning, fumigation, gardening and maintenance of Federal Secretariat Office Complex, Phases II and III, Abuja.

1. Lot 1: Block A Phase II (Ground Floor to 8^th floor including the roof & garden)
2. Lot 2: Block B Phase II (Ground floor to 4^th floor including the garden)
3. Lot 3: Block B Phase II (5^th to 11^th floor including the roof)
4. Lot 4: Block C (Ground floor to 8^th floor Including roof & garden roof)
5. Lot 5: Car Park Phase II (Basement to 6^th Floor including Roof and garden)
6. Lot 6: Phase III Ground floor, basement and garden)
7. Lot 7: Karu Records Centre, Karu, Abuja.

2.0     Eligibility Criteria:

Bidders are to provide the following as minimum qualification requirement for the project of their choice.

a)       Evidence of registration with Corporate Affairs Commission (CAC) by inclusion of Certificate of Incorporation; Article of Association; up to date Annual Returns; form C02; and form C07 or Business name.

b)      The Company must show evidence of the following:

• Tax Clearance Certificates for the last 3 years (2011, 2012 & 2013)
• Evidence of VAT Registration/VAT Payment Certificates
• Evidence of ITF Clearance Certificate
• Evidence of Pencom Registration and Clearance Certificate
• Evidence of Registration with Health Officers Registration Council of Nigeria (for bidders applying for cleaning services only)

c)       Evidence of experience in at least five (5) jobs of similar nature and complexity executed within the last ten (10) years with verifiable letters of contract award and certificates of job completion.

d)      Evidence of financial capability (Statement of Account or Turnover) and reference letter from a reputable bank.

e)       Detailed company profile with C.V’s of key personnel showing experience and relevant Professional/ Technical qualifications.

f)       For Joint Venture, including Memorandum of Understanding.

g)      Provide Annual Auditors Report for the last 3 years (2011,2012 & 2013).

NB:   Original of documents 2.0 (a-c) above must be produced for sighting on request. Please Note That Submission of Fake Documents is a Fraudulent Practice which is Punishable under the Relevant Laws. All companies will be assessed strictly on proofs of documents submitted

3.0     Collection Of Bid Documents

3.1     Qualified companies shall on written application and payment of non-refundable tender fee of N10, 000 (Ten Thousand Naira) only collect bid documents from the Office of the Director, (Procurement),Office of Head of Civil Service of the Federation, Block B, 6^th Floor, Federal Secretariat Phase ii, Abuja.

4.0     Submission Of Completed Bid Documents

4.1     Completed Technical and Financial proposals (Two sets of hard copy and One Electronic copy in compact disk and Microsoft office) shall be submitted, in two different sealed envelopes and labeled “Technical proposal” and “Financial proposal” and both sealed in a third envelope marked “Project Name and Lot No” at the top right hand corner with the bidder’s name on the opposite face of the envelope and addressed to:

Office of the Director, (Procurement)

Office of the Head of CivilService of theFederation,

Block B, 6^th Floor,

Federal Secretariat Phase II, Abuja.

4.2     The closing date for submission in respect of the project is on or before 12.00 noon 20^th October 2014.

4.3     Qualification documents will be opened immediately same day at the Federal Secretariat, Phase II, Block A, 1^st Floor, Atiku Hall. Late submissions shall be rejected.

4.4     Inspection of Federal Secretariat Office Complex, Phases II and III and the Karu Records Center is open to all interested companies on scheduled appointment.

4.5     Only firms whose technical bids meet the minimum qualification requirements would be considered for the next stage.

4.6     All enquiries should be directed to:

The Director, (Procurement)

Office of the Head of Civil Service of the Federation, Block B, 6^th Floor, Federal Secretariat Phase II, Abuja.

5.0     Disclaimer And Conclusion

5.1     This announcement is published for information purposes only and does not constitute an offer by the Office of the Head of Civil Service of the Federation to transact with any party for the project, nor does it constitute a commitment or obligation on the part of the Office of the Head of Civil Service of the Federation to procure-concession services.

5.2     The Office of the Head of Civil Service of the Federation will not be responsible for any costs or expenses incurred by any interested party (ies) in connection with any response to this invitation and or the preparation or submission in response to an inquiry.

5.3     The Office of the Head of Civil Service of the Federation is not bound to shortlist any bidder and reserves the right to annul the selection process at any time without incurring any liabilities and assigning any reason thereof.

Signed

Permanent Secretary (Common Services Office)

Office of the Head of Civil Service of the Federation, Abuja.

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