Request for Proposal for the Engagement of a Security Organisation/Outfit in the Federal Medical Stores (FCMS), Oshodi, Lagos.
The Association for Reproductive and Family Health (ARFH) has received grants from Global Fund for AIDS, Tuberculosis and Malaria towards implementing the Round 9 Phase II TB Project in Nigeria and intend to apply part of the proceeds of the grant to hire a SECURITY ORGANIZATION/OUTFIT for the purpose of SECURING THE COMMODITIES AND INFRASTRUCTURES IN THE FEDERAL CENTRAL MEDICAL STORES (FCMS), OSHODI, LAGOS STATE. ARFH now invites two (2) separately sealed Technical and Financial bids from reputable organizations.
Engagement of a Security organization for the purpose ensuring the safety of the commodities and maintenance of all security gadgets in the Federal Central Medical Stores (FCMS)„ Oshodi, Lagos State.
a. Securing the Government and Donor Infrastructures at the FCMS. Oshodi.
b. Maintenance of Security of commodities in FCMS, Oshodi.
C. Monthly Security Report on FCMS, Oshodi to the Head of FCMS and ARFH.
Your company must be a registered Security Organization with the requisite experience and track records for maintaining an adequate and reliable security of infrastructures and commodities in Nigeria. The documents below must be made available in a sealed Technical bid (the scoring for each is stated and will be used as such in the selection); Please Note that the Financial bid will not be opened if the score for the Pre qualification is below 70% score):
- Company Profile with in-country staff strength -15 %
- Registration with relevant professional bodies 1 5%
- Evidence of company’s incorporation with Corporate Affairs Commission (CAC) —5%
- Evidence of recent annual Returns to Corporate Affairs Commission 5%
- Evidence of three years (2010 – 2012) Tax Clearance Certificate — 10%
- Evidence of a Tax identification Number (TIN)— 5%
- Evidence of past jobs/contracts with details of existing contracts with other organisations if any — 20%
- Evidence of current audited accounts of your firm for the past three years (2010 — 2012) —-10%
- Evidence of adequate Life Insurance for Staff and other motivational packages— 15%
Financial Bid/Price Quotes:
For all the proposals meeting technical requirements, the lowest compliant proposal shall be selected after the financial bid analysis. Find below the required details expected in the Price Quotes:
|Wage/Salary cost for 12 security personnel
|Maintenance of CCTV and backups|
|Agency fee/service charge if any|
|Any other additional cost if any|
The duration of this contract shall be annually subject to renewal based on ARFH’s Procurement processes.
Detailed procedures and timelines for sending the monthly report will be communicated to the Agent after engagement or commission of the contract.
Your quotation should reach the undersigned latest 28th January, 2014.
This request for proposals solicitation has been addressed to numerous organizations and hence. will be competitive.
The validity of the financial quotations shall not be subject to review for the one year period from the date of contract signing.
The successful bidder(s) shall be notified in writing and will be invited to sign a contract with ARFH.
The Agency fee/service charge will be subjected to 5% withholding tax.
Method of Submission:
Original copy of the 2 bids should reach the address as stated below, on or before the 28th of January 2014, sealed separately in an envelop marked on the top right side with
FCMS Security – Technical Bid (Name of Organization)’ and FCMS Security- Financial Bid (Name of Organization)’ and addressed to:
The Chairman, Procurement Committee,
Association for Reproductive and Family Health (ARFM)
Millennium Builder’s Plaza, 1st Floor, Block C’,
Plot 251 Cadastral Zone
Herbert Macaulay Way, Opposite NNPC Towers