Tender Opportunity for Provision of Enterprise Printing Management Solution at Nigerian Agip Oil Company (NAOC)
Nigerian Agip Oil Company Limited
Operator of the NNPC/NAOC/PHILLIPS Oil Joint Venture
Tender Opportunity Provision of Enterprise Printing Management Solution in NAOC (NipeX Ref. 3100118)
1. Introduction
Nigerian Agip Oil Company Limited (NAOC) intends to put in place an open contract for the supply of lease photocopiers in her offices in Abuja, Lagos and Port Harcourt including the remote locations in Rivers, Bayelsa and Delta States. The proposed open contract shall cover a period of two (2) years plus one (1) year optional extension.
NAOC, through this Tender Opportunity, announces to interested reputable Nigerian Companies and NJQS prequalified Companies of the defined scope of service hereunder.
2. Scope of Service
Contractor shall provide brand new photocopying machines (latest technological innovation models), and backed-up with first class services (experienced and qualified personnel, logistics, workshop, storage/warehouse facilities in Abuja, Lagos and Port Harcourt) for the provision of the photocopying services. The scope of work shall include the following (without limitation):
i. Photocopiers of the same specifications shall be supplied and installed in various Company’s locations on
lease basis
ii. The photocopiers shall be charged on per copy (Printing, Phocopying and scanning) basis.
iii. The photocopiers shall comply with the applicable safety regulations (i.e. Contractor must have an effective
waste disposal system that complies with all relevant authorities).
iv. Contractor is to supply and install a secure follow-me-printing management software with the following key
considerations; The print management architecture must consist of a central accounting server and more
print servers, with low-overhead authenticated connections between them. While retaining centralized
management and administration, this structure must provide great scalability in network environments with
thousands of users, many of network printers and multiple sites (including remote location). And must be
compactable with other manufactures model of same standard.
v. Photocopying machines to be upgraded whenever newer models become available and must be of same
model.
vi. The Photocopiers shall be delivered with a clear and explicit wall panel giving step by step instructions in
order to carry out remedial actions on normal running incidents, including switching on and enlargement.
vii. Contractor shall provide training programme to responsible Company personnel on the management of the
photocopying machines throughout the duration of the contract.
viii. Preventive maintenance programme shall be carried out on a daily basis, and shall be the sole responsibility
of the Contractor.
ix. The Contractor’s maintenance personnel to be available on Company’s premises on week days during normal
working hours.
x. In the case of malfunction, corrective maintenance shall be carried out following Company’s call or at the
Contractor’s initiative during routine preventive maintenance visits.
xi. The Contractor shall initiate corrective actions within 24 hours of receipt of Company’s request for
interventions. Such emergency calls shall not exceed 4 within a sixty day period
xii. Photocopying machines to be replaced by the Contractor on attaining a particular threshold in terms of the
number of copies produced as will be indicated on the machines or after working for a particular duration as
will be mutually agreed (which ever comes first).
The following shall be the minimum features of the photocopying machine:
- Provide photocopies in black & white,colour,single-sided,duplex-printing.
- “Follow-Me” capabilities with Active directory and card reader support.
- The photocopies and machines must be high speed and high capacity (between 15 and 70 copies per minute).
- Ability to handle a selection of paper qualities and weights (e.g. standard 80gms paper up to 250gsm paper, different colours, matt and/or glossy, conqueror-standard, etc)
- Ability to handle range of between A6 to A3 paper, B4 to B5, envelope sizes, Letter, Legal, executive and so on.
- Ability to bind documents (stapling and/or other forms of binding as applicable)
- Other features include: Multiple copies : 1 to 999, Magnification : 50% to 200%, Automatic paper feeding system, Multi by-pass, Colour touch panel and Counter, B in sorters, Paper drawers.
3.Mandatory Requirements
(a) To be eligible for this tender exercise, interested Contractors are required to be pre-qualified : Hardware Installation Support Services Leasing Maintenance Category 3.1106 (Product/Services), Categories A, B, C and D in the NipeX Joint Qualification System (NJQS) database. All successfully pre-qualified suppliers in this categories will receive Invitation to Technical Tender (ITT).
(b) To confirm if you are pre-qualified and view the product/service category you are listed for: Open www.nipexng.com and access NJQS with your log in details, click on continue Joint Qualification Scheme tool, click check my supplier status and then click supplier product group.
(d) If you are not listed in a product/service category but you are registered with DPR to do business, contact NipeX office at 30,Oyinkan Abayomi Street, Ikoyi Lagos with your DPR certificate as evidence for verification and necessary update.
(e) To initiate the NJQS pre-qualification process, access www.nipexng.com to download application form, make necessary payments and contact NipeX office for further action
(f) To be eligible, all tenders must comply with the Nigerian Content requirements in the NipeX system.
4. Nigerian Content
Bidders are invited to express complete understanding, willingness and commitment to develop in-country capability and capacity for related items in compliance with the Nigerian Oil and Gas Industry Content Development Act (NOGICD Act,2010).
Pursuant to the above, bidders’ submissions shall be evaluated strictly with the minimum evaluation criteria defined in the NOGICD Act provisions and Schedule. Only bidders whose submissions are in compliance shall proceed to the next stage of the tendering process.
The following are some information/documentation that will be required for submission at the ITT stage:
i. Demonstration that the bidding entity is a Nigerian Company with minimum 51% equity shareholding by Nigerians.
ii. Demonstration that (where a Joint Venture is required ) the bidding entity is in genuine alliance or joint venture with a non Nigerian company with details shared work scope and shared responsibilities ratio; such agreements which shall be binding on parties must be duly signed by the CEO of both companies; the non Nigerian company(ies) entering into such agreements must show evidence of or plans of physical operational presence and set-up in Nigeria.
iii. Nigerian Content Plan with detailed description of the role, work scope, man-hours and responsibilities of all Nigerian companies and personnel that are involved in executing the service;
iv. Details of Company ownership and shareholding structure with certified true copies of CAC forms C02 and C07, including company memorandum & article of association and other evidence of entity’s incorporation;
v. Supplier’s sourcing strategy/plan for this scope of service; and evidence of source of products, materials etc.
vi. Current and in-place organization structure with detailed experience and skills of key management personnel with names.
vii. Evidence (personnel list and positions with organization chart to substantiate) of percentage of management that are Nigerian nationals and the percentage of the total workforce that are Nigerians.
viii. Detailed training plan for the service.
ix. Detailed description of the location of in-country committed facilities & infrastructure (assets, equipment, storage facilities etc) in Nigeria to support this contract or submit a credible and verifiable plan towards setting-up.
x. Details of the applicant’s relationship with local suppliers and service providers (e.g. in the management of the logistic, personnel);
Note:
Only Nigerian Companies are qualified for this service.
- Bidders shall be requested to provide evidence to show their compliance with the above listed requirements at the ITT stage.
- Failure to meet the Nigerian Content requirements is a “FATAL FLAW.”
5. Closing Date
Only tenderers who are registered with the relevant NJQS product/service category, on or before 27th August 2014 being the advert closing date, shall be invited to submit Technical Bids.
- Please visit the NipeX Portal at www.nipexng.com for this Advert and other information.
6. Additional Information
This advertisement of “Tender Opportunity” shall not be construed as a commitment on part of NAOC, nor shall it entitle Applicants to make any claims whatsoever and/or seek any indemnity from NAOC and/or any of its Partners by virtue of such Applicants having responded to this Advert.
Management
