Request for Submission of Expression of Interest for Sundry IT Infrastructure Projects at Pension Transitional Arrangement Directorate (PTAD)
Pension Transitional Arrangement Directorate (PTAD)
Request for Submission of Expression of Interest for Sundry IT Infrastructure Projects
Background
Pension Transitional Arrangement Department (PTAO) was recently established in compliance with the provisions of Pension Reform Act (PRA) 2014 which stipulates the establishment of an independent pension department for the public service of the federation to oversee the management of pensions under the Defined Benefit Scheme for “pensioners not transiting to the defined contributory scheme”. The Act provided for PTAD to consolidate the following pension departments;
- The Civil Service Pension Department
- The Police Pension Department
- The Customs, Immigration and Prisons Pension Department
- The Pension Departments/Board of Trustees of all federally funded Parastatal
In line with PRA2014, the PTAD is mandated to make its pensions budgetary estimates, receive budgetary allocations directly from the Federal Government and make direct payments to its pensioners as at when due.
The Project
The Directorate, in order to effectively deliver on its mandate has resolved to continue the ongoing investment in its IT hardware and software infrastructure and has identified the following consultancy assignments and/or work areas for implementation in the current year
| S/N | ASSIGNMENT / LOT NUMBER | TITLE OF ASSIGNMENT |
| 1. | Assignment/Lot 1 | Design, Installation & Configuration of Back-up software and Disaster Recovery Solution. |
| 2. | Assignment/Lot 2 | Design, Installation & Configuration Unified Communication System. |
| 3. | Assignment/Lot 3 | Design, Installation & Configuration of Internal Audit Management Software. |
| 4. | Assignment/Lot 4 | Design, Installation & Configuration of Enterprise Human Resource Management System. |
| 5. | Assignment/Lot 5 | Design, Installation & Configuration of Financial Management System Software. |
| 6. | Assignment/Lot 6 | Design, Installation & Configuration of Fixed Assets Management System. |
| 7. | Assignment/Lot 7 | Design, Installation & Configuration of Pensioners’ Benefit Computation System, |
| 8. | Assignment/Lot 8 | Design, Installation & Configuration of Contract Management System. |
| 9. | Assignment/Lot 9 | Design, Installation & Configuration of Storage Area Network (SAN) Solution. |
| 10. | Assignment/Lot 10 | Design, Installation & Configuration of Pensioners’ Payroll Management System. |
| 11. | Assignment/Lot 11 | Supply, Installation and Configuration of Additional High End Servers & Backup Core Switch. |
| 12. | Assignment/Lot 12 | Project Management & Co-ordination of IT Infrastructure projects. |
In view of the above, it is necessary for the Directorate to identify and engage appropriately qualified Consultant firm(s) with relevant capacity, software technology and competency to design and implement the respective assignments.
Requirements for Submission of Expression of Interest (EOI)
Pursuant to the procurement of a competent firm(s) for the design and implementation of the highlighted assignments, interested qualified firms are required in line with relevant sections of Public Procurement Act 2007 (PPA 2007) and Bureau of Public Procurement (BPP) guidelines, to submit the following information;
(1) Certified true copy of certificate of incorporation.
(2) Certified true copy of MEMART (Memorandum & Article of Association).
(3) Tax Clearance Certificate for the three years covering 2012, 2013 and 2014,
(4) Certificate of Compliance issued by the National Pension Commission as evidence of fulfilling the employer’s obligation to employees with respect to deduction and remittance of pensions.
(5) Evidence of payment of training contributions to Industrial Training Fund (ITF),
(6) Evidence or Registration with Financial Reporting Council of Nigeria (FRC).
(7) Certified true copy of particulars of directors.
(8) Certified true copy of 3 years (2012, 2013 & 2014) Company Annual Returns submitted to Corporate Affairs Commission.
(9) Evidence of Value Added Tax (VAT) registration and remittance of VAT, With-holding tax (WHT) and Pay As You Earn (PAYE).
(10) 3 years (unabridged) Company Audited Annual Report for 2012, 2013 & 2014 arid duly stamped by a registered Auditor. (Note that account statements will be compared with submitted tax clearance certificates)
(11) Comprehensive company profile indicating history, organisational structure, area of specialisation, key competencies and resources.
(12) Full detail of management team with CV of key personnel and professional staff proposed to be deployed for relevant project as appropriate, (please indicate where available, evidence of membership of professional bodies)
(13) A sworn declaration that the firm and/or consortium nor any of its management staff has any relationship with the department and its own management staff. In the event that such relationship exists, it should be clearly indicated in the affidavit
(14) Evidence of corporate membership of relevant professional body(ies)
(15) A statement indicating that the vendor does not at the time of this submission have any existing loan or financial liability with a bank, other financial institution or third party that is classified doubtful, bad or whose repayment portion has been outstanding for the last three months.
(16) Summary list (with short description) supported with verifiable documentary evidence of similar and other jobs successfully executed within the last three years in Nigeria. Such evidence shall be in the form of valid and verifiable letters of contract award, contract agreement and completion certificate.
(17) Company registered address, functional contact email address, GSM phone number(s) and facsimile numbers). (Note that all address details provided will be validated).
(18) Letter of direct certification as Authorised Partner / Representative for the proposed system, in the event that such system is a proprietary software. (Evidence of ISO Certifications will be an added advantage)
Important Notice;
(a) This invitation is open only to reputable firms with clearly verifiable management and technical capacity and competency for the implementation of the respective assignments,
(b) Only short listed firms will be invited to collect bidding documents and submit proposals,
(c) PTAD reserves the right to verify the authenticity of any claims made on the proposal documents submitted by firms.
(d) Failure to comply with the instructions and provide any required document(s) may automatically result in disqualification
(e) Submission of false documents is an offence and will lead to disqualification and prosecution.
Method of Submission of EOI Documents
EOI responses must be submitted in one (1) original and two (2) copies in a sealed envelope clearly marked to indicate the respective assignment at the top right corner and addressed to the Directorate’s office location indicated below.
(Attention; Head Procurement)
Director General
Pension Transitional Arrangement (PTAD) Directorate
No 22, Katsina Ala Crescent
Off Yedseram Street,
Maitama, FCT, Abuja
It is mandatory to also include a CD-ROM Version of the EOI submission. All submissions must be received not later than 3:00 p.m. on Friday 22nd May, 2015
Please note that bids sent after the dead line by mail and/or fax will not be entertained.
Signed
Management
